Well it is actually time management. Managing time is abstract, as time just happens and keeps on happening whatever we might try to do to slow it down or get more time.
Time management is all about good planning. Knowing the number of hours you have to work, and to play; knowing the tasks and activities which need to be done in those hours; the priority in which they should be done and allowing for the unexpected.
One should be strict about time management and ensure others on your team are also time managers and know each other’s boundaries. We don’t always work the same as others, some are early birds, others are night owls, some need their lunch break, others are grazers but whatever their motivation and stimulation, flexibility is key. Be disciplined, not dictatorial.
An interesting article on “Entrepreneur” starts with defining time “There are two types of time: clock time and real time. In clock time, there are 60 seconds in a minute, 60 minutes in an hour, 24 hours in a day and 365 days in a year. All time passes equally. When someone turns 50, they are exactly 50 years old, no more or no less.
In real time, all time is relative. Time flies or drags depending on what you’re doing. Two hours at the department of motor vehicles can feel like 12 years. And yet our 12-year-old children seem to have grown up in only two hours”.
And goes on to say “The reason time management gadgets and systems don’t work is that these systems are designed to manage clock time. Clock time is irrelevant.
You don’t live in or even have access to clock time. You live in real time, a world in which all time flies when you are having fun or drags when you are doing your taxes.” Isn’t that the truth!
Entrepreneur says regardless of the type of business you have there are only three ways you spend time, in thought, conversation and actions and suggests at the start of your time management journey you carry a schedule around for a week and note when and how many times these three things occur in your day. Including the unproductive ones.
This will give you a good guide of how your days pan out and how to plan them for the future. Repeat the exercise every six months to see what has changed and what needs to change to keep your time well managed.
The first 30 minutes of your day are the most important, it is your “me” time and time to look at your plan for the day ahead, making any necessary changes to cater for the unexpected.
Consider the tasks on your schedule as appointments with yourself, you make appointments with others, try to ensure you arrive on time and leave on time, it should be the same with yourself.
Don’t feel you have to answer every phone call or email when it arrives, no doubt you have voice mail and the email won’t go away, even if you delete it! Having a set time to attend to call and emails means they are no longer an “interruption”.
Social media. In this digital world it is hard to get away from social media but for those old enough to remember, there was a time without email or even a mobile phone, you can survive without being hooked into them 24/7. Try it, the sky won’t fall in and you won’t really have missed that much.